Jurisdictions and vendors are allowed to add/submit payroll reports to PRISM, audit the payroll, and ultimately certify the payroll.  PRISM provides a payroll wizard that assists you with payroll report submission.  

Once you start the wizard, the rest is easy because most of the data entry occurred in labor management configuration.

Hint: Because the information has been configured to process payrolls already, PRISM only needs to know payroll specific information.  This information is selectable from the drop-down lists that are part of the add payroll report wizard.  If you have not configured the Labor Management start here.

Adding|Submitting a Payroll

Payroll Information

1.From the Labor Management contract list, select Add a Payroll from the small hamburger menu of the target contract

2.Select the project from the drop down list

3.Select the vendor from the drop down list

4.From the project and payroll information screen:

a)Select the payroll end date

b)Enter the payroll number

c)Click the ‘Continue to Employee Info’ button

Employee Information

5).From the ‘Employee Information’ screen, select the employee you are entering payroll information. Remember, employee information has already been added using the Employee Manager.

6).Select a Classification for the employee’s work (this selection will not show until you have selected an employee)

7).Click the ‘Continue’ button

Some of the employee’s payroll information is pre-populated from the Employee Manager screen.  You may change information on this screen..  It will not change the employee information in the Employee Manager.

 Pay Information

8).Enter the ‘Total Gross Pay’, Total Net Pay, and the Check Number in the ‘Payment Information’ tab

9).Complete the hours worked each day.  You may click the ‘Fill with regular time’ link if you are entering a standard 8 hour day Monday through Friday.

10).Click ‘Continue’

Deductions

11).Enter the standard deduction information for the employee.  This information may be pre-populated if the information was entered in the Employee Manager or on this screen before.

12).Click ‘Review and Confirm"

Confirm and Save

13).Review the payroll information.  If you need to change anything you may use the back buttons, located at the bottom of the screen to go back to the previous screen.  Otherwise you can click ‘Confirm and Save’

14).If you wish to enter a new employee for the same payroll, click the ‘New Employee’ button.  The wizard will assume you are entering payroll for the same contract and vendor.  Otherwise, you may select the ‘New Payroll’ button to add a new Payroll.