Bid Evaluation is the process of reviewing bid information to determine which bidders were responsive and which bidders were the most adherent to the requirements of the solicitation.  PRISM's Acquisitions capability allows an organization to review bidders sub plan and Good Faith Effort (GFE) submissions in order to determine if the goals established for the procurement were met.

PRISM's Bid Evaluation capability allows the compliance department to evaluate a bid to determine if the bidders met the established goal.

In order to perform the evaluation PRISM needs the following:

Bidder Information (bid amount, etc.)

Utilization plan of the bidders

GFE forms (if submitted)

Demographic information on the bidders and vendors in the utilization plan

All of the above information are collected by PRISM at some point during the procurement process to facilitate an efficient evaluation process. 

Roles

There are two roles in goal setting:

1.Bid Evaluator - The evaluator reviews the sub plans and GFEs and determines if they meet the requirement of the procurement

2.Evaluation Submitter - Confirms the evaluation and submits the evaluation to the buyer associated with the procurement

Evaluating a Bid Process

1.Select the targeted procurement

2.Review the bidder information

3.Review the bidder's sub plan commitments

5.Write up and save the evaluations

6.Submit the bid evaluation