Subcontractor invoice tracking gives specialists the ability to determine if and when sub contractor invoices are reported and paid.  When combined with Prompt Payment Policy, invoices tracking gives incredible insight into what the subcontractor is invoicing versus what is being paid be the prime contractor.

Subcontractor Invoice Tracking Configuration

Subcontractor invoice tracking starts with allowing subcontractors to enter invoices. Configure PRISM to inform the prime contractor when a subcontractor has submitted an invoice.  This configuration can be found by clicking Configure-->Compliance-->Subcontractor Payments Settings.

Prime Contractor Outstanding Invoice Payment Reminder Configuration

This configurable email will be sent to prime contractors on demand.  It is meant to be a reminder of outstanding subcontractor invoices.  It must be configured.

Identification of delinquent invoice payments can be determined from the contract listing.  Add a new column to the listing named "Delinquent Reports".  This column will identify invoice reports that are delinquent.  In order for this to be supported, a contract must have observe the following:

a.Must have primes, subcontractors, and a goal

b.Is not closed

c.Must have prime spend

d.Must have a delinquent invoice report

When the above conditions are met, an icon   will appear this the 'Delinquent Report' column.  Clicking this icon, will display the following information for each delinquent payment/report:

a.Prime name

b.Subcontractor name

c.Subcontractor Invoice Number

d.Invoice Sent Date

e.Invoice Due Date

f.Send Reminder link (link will send the 'Prime Contractor Outstanding Invoice Payment Reminder') that has been configured above.