Definitions

Terminology

Definition

The process of a system sending data to another system electronically

Attainment

The spend that has been associated with the goal of a contract

A measurable amount of dollars associated with the contract, typically the award amount plus the sum of the change orders

Contract Value

Compliance Required CV(cr)

A measurable amount of dollars associated with the contract, typically the award amount plus the sum of the change orders (where compliance is required)

Criteria (Performance)

An evaluation metric configured to review a vendor's performance on a contract

ERP

The Enterprise Resource Planning system. Commonly used to store manage a jurisdiction's financial information and generate payments to vendors

Exempt Payments

Prime payments that will not be used in the calculation of the attainment's total spend

Goal Credit

The spend that is attributed to a goal on a contract

Goal Setting Session

The process of setting a goal by reviewing the availability of vendors, work breakdown, scope of work in order to establish a goal

Position

Prime or sub on a contract. This is determined when a vendor is added to a contract.

Prompt Payment Policy

A policy that indicates a prime must pay its subcontractors within a specified time frame of the prime being paid. For example, the USDOT prompt payment policy stipulates that the prime must pay its subcontractors within 30 days of receiving a payment from the jurisdiction for the work.

Ready, Willing, Able

The state of vendor's capability to be prepared to work on a contract, willing to provide goods/services, and the ability to provide goods/services

Role

The goal that a vendor's spend is associated with on a contract. Vendors may be an SBE on one contract but an MBE on another contract.

Self Performing Prime (SPP)

When a Prime's participation is some or all of the contract counts towards some or all of the contract goal, the Prime is said to be Self Performing

Supplier, Manufacturer, Broker (SMB)

Indicates that a subcontractor services includes being a SMB. Some organizations will only allow a percentage of the spend with the subcontractor to be counted towards the goal.

Spend

Any payment or credit made between a jurisdiction and a prime or a prime and sub or a sub to a lower-tiered sub

Vendor

Any business providing goods and/or services for tender. Prime and sub vendors are not determined until they are assigned a contract. This prevents vendors from being type casted into positions.