Bid Evaluation

The evaluation page is where all of the bid information is presented and bid evaluations are done. This page is gotten to from the small hamburger menu associated with the procurement on the procurement list. PRISM provides an initial assessment of whether the goal was met based on an analysis of the procurement goal and the bidder's sub plan. The evaluator can override the assessment with their own review of the information provided.

This section describes the page layout and an overview of what each section of the page provides.

Bidders' List

This grid presents the bidders and PRISM review of the sub plan. The columns in the grid are as follows:

Bidder Name - Company name of the bidder. This information is entered in the procurement information tabs. The Sub Plan and/or GFE links are provided below the Bidder Name. Clicking the link will expose the Sub Plan and/or GFE forms.

Bid Amount - The amount of the bid. This information is entered in the procurement information tabs.

Procurement Goals - The goal(s) established for the contract. This information is provided using the goal setting capability.

Bidder Commit Percent - The overall contract percentage that the bidder committed to doing for each goal type.

Bidder Commit Amount - The overall contract dollars that the bidder committed to doing for each goal type.

Goal Met - PRISM's analysis results of whether the goal was met. The analysis is based on the procurement goals compared to the vendors in the sub plan, their committed work, and the industry code associated with the vendors. Note: PRISM does not evaluate GFE

Requirements Met - The results of the evaluators review of the bidder's commitment. This result is the official evaluation result that is communicated.

Bid Evaluation

Specific bid evaluations are shown here. They appear when "Sub" or "GFE" (below bidder name) is clicked. This section shows the utilization plan entered by the compliance department or the the bidder. The following are the columns:

Subcontractor Utilization Plan Panel

Sub Name - Name of a sub proposed to do work on the contract. Clicking the Sub's name will provide more information about the sub. Clicking "I'm Done" will return the user to this screen.

Sub Role - The role or goal that the subcontractor is satisfying.

Commit Percent - The committed percentage that the subcontractor is performing on the contract.

Commit Amount - The committed dollars that the subcontractor is performing on the contract.

SOW - The specific work that is being performed by the subcontractor

Add Sub - A link that allows the compliance department to modify the sub plan by adding a subcontractor.

Edit - A link that allows the compliance department to edit the current subcontractor's plan.

Delete - A link that will delete the current subcontractor from the bidder's sub plan.

Good Faith Effort Review Panel

In some cases a GFE is submitted instead of or in addition to a sub plan. PRISM displays the completed GFE form and any other information provided by the bidder.

Verify My Checklist - Link that will verify that all of the required GFE documents have been added to the evaluation

Unlock GFE - When a GFE is submitted directly by a prime, PRISM locks the submission so no changes can be made to it. The "Unlock GFE" will allow the prime to make changes to the GFE submission

Downloadable form - Download a blank GFE form

Choose File... - Allows the completed GFE form to be uploaded to PRISM

Evaluation Area

This section is where an evaluator will make notes of the bidder's submission and choose whether the compliance is met or not met.

Save Evaluation Button - Saves the evaluation and notifies the Submitter that an evaluation has been completed

	Procurement Information
	General procurement information is provided in this section in a read-only format. This information is collected on the add procurement screens.