The Labor Management Employee Manager allows you to Add, Edit, Assign classifications, and Delete information about vendor’s employees.  Generally, the employees that are added will be used for payroll processing, workforce, and/or Affirmative Action (optional) reporting.  Vendors have this same capability from their portal.

Every employee that will be used in a certified payroll report, need to be added to PRISM via the Employee Manager.  This section will discuss how to use the Employee Manager.

To access the Employee Manager,

Select the Manage Employees from the Labor Management big hamburger menu.

You can get started by entering the employee name or company name of employee(s) you are looking for.  A list similar to the depiction below will list the employees found.

Action Buttons:

1.Add Employee - Will present a screen that allows the user to enter a new employee

2.Import Employee - Will present a screen that allows the user to import employees using a download/upload-able spreadsheet

3.Activate Selected - Will activate checked (group of employees) that have been deactivated

4.Deactivate Selected - Will deactivate (group of employees).  Deactivating an employee will remove the employee from future list in PRISM.  Deactivated employees cannot be added to payrolls. 

Show Inactive Employees? When checked employees that have been deactivated.

Small Hamburger Menu:

Each employee presented by the employee manager has a small hamburger menu.  This menu presents actions that are available to the user.

Typical actions are:

1.Assign Classification - Adds a classification to the employee profile

2.Copy Employee - Makes a copy of an employee.  This allows you to copy an employee that already has the profile similar to a new employee.

3.Activate|Deactivate - Removes the employee from any future list or options; effectively making the employee invisible.

4.Delete - Removes the employee from PRISM (consider deactivating the employee first)

5.References - Shows the reference center for the employees

Adding an Employee

After adding an employee, the employee is available for inclusion in any payroll, workforce, or EEO report.  To add an employee:

1.Select Employee Manager from the large hamburger menu in labor management

2.Enter the company name you wish to add the employee

3.Click the add employee button

4.Enter the required fields for the employee

5.If the employee is participating in workforce project, enter the workforce information the workforce tab

6.Click Save

The employee will be added to the ‘List of Employee’ tab near the bottom of the screen.  From here you can assign classifications

View or Edit an Employee

1.Select Employee Manager from the large hamburger menu in labor management

2.Enter the company name you wish to add the employee

3.From the employee list, click the employee's name link

Copy Employee

Copy Employee creates an identical copy of an employee. Employee's profile, workforce demographics, and classifications are copied to an employee add screen.  However, the user must modify the employee's name and SSN before saving the employee.

1.Select Employee Manager from the large hamburger menu in labor management

2.Enter the company name you wish to copy the employee

3.From the list of employees, locate the target employee, select Copy from the small hamburger menu

Delete an Employee

Deleting an Employee will remove the employee from a vendor’s list.  If there are payrolls where the employee is listed, the employee will continue to be listed in payrolls.

1.Select Employee Manager from the large hamburger menu in labor management

2.Enter the company name you wish to add the employee

3.From the list of employees, locate the target employee, select Delete from the small hamburger menu

Assigning a Classification

Assigning a classification allows the user to add the employee to a payroll based on the assigned classifications.  This must be done before adding a payroll if the employee is part of the payroll.  If you have many employees with the same profile information and classifications, consider adding an employee, assigning classifications, then copying the employee.

1.Select Employee Manager from the large hamburger menu in labor management

2.Enter the company name you wish to assign classifications to the employee

3.From the list of employees, locate the target employee, select Assign Classification from the small hamburger menu

4.From the Classification Assigning screen (left), select the wage determination search criteria.  There are many wage determinations.  Selecting the correct crafts is important

5.Check the appropriate classifications and click "Assign"

From the List of Assigned Classifications tab you may select an Employee name and view the classifications that have been assigned.